Legal

Privacy Policy.

Last updated: 17 June 2026Effective: 17 June 2026Jurisdiction: India

Your privacy matters to us. This Policy explains what personal data we collect, why, how we protect it, and the rights you have under India's data-protection law.

Please note: This is a template prepared for general use and is not legal advice. Have it reviewed and adapted by a qualified Indian lawyer, and fill the highlighted placeholders, before publishing.

01 Introduction and scope

This Privacy Policy explains how Colatch Media Private Limited ("Colatch", "we", "us" or "our"), the entity operating the website at colatch.com (the "Website") and the related services, collects, uses, shares and protects personal data. We act as a Data Fiduciary in respect of the personal data we determine the purpose and means of processing.

This Policy is published in accordance with the Digital Personal Data Protection Act, 2023 ("DPDP Act") and the Digital Personal Data Protection Rules, 2025, the Information Technology Act, 2000 and the rules made under it (including the SPDI Rules, 2011 and the IT (Intermediary Guidelines) Rules, 2021). By using the Website or sharing your data with us, you acknowledge that you have read and understood this Policy.

02 Who we are

The Data Fiduciary is:

  • Entity: Colatch Media Private Limited
  • Registration: [CIN / Registration No.]
  • Registered office: [Registered Address, City, State, PIN]
  • Contact: hello@colatch.com · +91 97641 40627
  • Grievance Officer: [Grievance Officer Name] · grievance@colatch.com

03 Personal data we collect

Depending on how you interact with us, we may collect:

  • Contact and enquiry data — name, email, phone, company, role and the contents of any message you submit through our forms or by email.
  • Newsletter data — email address and subscription preferences.
  • Business and engagement data — information exchanged when scoping or delivering a campaign (briefs, budgets, billing and contact details of your team).
  • Talent and partner data — details of creators, artists, agencies and vendors we work with, processed under contract.
  • Career data — if you apply to us, your CV and the information in it.
  • Technical and usage data — IP address, device and browser type, pages viewed and referring URLs, collected automatically via cookies and similar technologies (see our Cookie Policy).
We do not knowingly collect sensitive personal data (such as financial account details, health or biometric data) through the Website. Please do not submit such data through our forms.

04 How we collect it

  • Directly from you — when you fill a form, subscribe, email or call us, or enter into an engagement.
  • Automatically — through cookies, analytics and server logs when you use the Website.
  • From third parties — such as referrals, publicly available sources and our service providers, where lawful.

05 Purposes and lawful basis

We process personal data for the following purposes, relying on your consent and/or the legitimate uses permitted under the DPDP Act:

  • Responding to enquiries and providing requested information.
  • Scoping, delivering, managing and billing campaigns and services.
  • Sending the newsletter and marketing communications you have opted into.
  • Operating, securing, analysing and improving the Website.
  • Recruitment, where you apply to us.
  • Complying with law, enforcing our terms and protecting our rights.

Where processing relies on consent, you may withdraw it at any time (see "Your rights"). Withdrawal does not affect processing already carried out.

06 Cookies and tracking

We use cookies and similar technologies to run the Website, remember preferences and understand usage. You can control these through our consent tools and your browser. Full detail is in our Cookie Policy.

07 How we share personal data

We do not sell your personal data. We may share it with:

  • Service providers — hosting, analytics, email, CRM and payment processors, bound to use it only for our instructions.
  • Talent, brand and media partners — strictly as needed to deliver an engagement.
  • Professional advisers — lawyers, accountants and auditors.
  • Authorities — where required by law, regulation or valid legal process.
  • Successors — in a merger, acquisition or restructuring, subject to this Policy.

08 Cross-border transfers

Some of our service providers may store or process data outside India. Where we transfer personal data abroad, we do so in accordance with the DPDP Act and applicable restrictions, and require recipients to protect it to a standard consistent with this Policy.

09 Data retention

We keep personal data only for as long as necessary for the purpose it was collected, to provide our services, and to meet legal, tax and accounting obligations — after which it is deleted or anonymised. Specific periods depend on the nature of the data and the engagement.

10 Security

We maintain reasonable security practices and procedures, including access controls, encryption in transit and vendor due diligence, designed to protect personal data against unauthorised access, alteration, disclosure or destruction. No method of transmission over the internet is fully secure, so we cannot guarantee absolute security.

In the event of a personal data breach, we will notify the Data Protection Board of India and affected Data Principals as required under the DPDP Rules, 2025.

11 Your rights as a Data Principal

Subject to the DPDP Act, you have the right to:

  • Access a summary of the personal data we process about you and our processing activities.
  • Correction, completion, updating and erasure of your personal data.
  • Withdraw consent at any time, as easily as it was given.
  • Grievance redressal through the route below.
  • Nominate another individual to exercise your rights in case of death or incapacity.

To exercise any right, email grievance@colatch.com. We may need to verify your identity before acting on a request.

12 Children and persons with disabilities

We do not direct the Website at children. Under the DPDP Act, we will not process the personal data of a child (a person under 18) without verifiable consent of a parent or lawful guardian, and we will not undertake tracking, behavioural monitoring or targeted advertising directed at children. For a person with a disability, we will obtain consent from their lawful guardian where applicable.

13 Grievance redressal

If you have any concern or complaint about how we handle your personal data, contact our Grievance Officer:

  • Name: [Grievance Officer Name]
  • Email: grievance@colatch.com
  • Address: [Registered Address, City, State, PIN]

In line with the IT Rules, 2021, we will acknowledge your complaint within 24 hours and endeavour to resolve it within 15 days. If you are not satisfied, you may escalate to the Data Protection Board of India as provided under the DPDP Act.

14 Changes to this Policy

We may update this Policy from time to time. The "Last updated" date above reflects the latest revision. Material changes will be notified through the Website or by email where appropriate.

15 Contact us

Questions about this Policy can be sent to hello@colatch.com or grievance@colatch.com, or by post to [Registered Address, City, State, PIN].

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